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This guide outlines how to use the File Sync tool in OneGov to import and attach files on an FTP site to records such as parcels.

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1. Click "Customizer" under the "User" tab
2. Click "File Sync"
3. Click "Add"
   1. Step 1: "Basic"
      1. Name of Job: Name this accordingly
      2. Source Type: Currently FTP is the only option available
   2. Step 2: "Source"
      1. Source: Enter the url for the FTP site. (any subdirectories will cause errors)
      2. FTP Port: If you need to specify a port, do so here, otherwise leave at the default
      3. FTP TImeout: Set the timeout if needed otherwise, leave at the default
      4. FTP Username: Set a username is necessary
      5. FTP Password: Set a password if necessary
      6. FTP Passive Mode: Leave set to "Yes" unless otherwise needed
      7. FTP Clear: If you want the files to be deleted from the FTP site after being synced, set this to "yes" otherwise leave at "No"
   3. Step 3: "Target Table"
      1. Target Table: Choose which table you want to add the files to
   4. Step 4: "Match Field"
      1. Match Field: Choose which field in the table contains the data that matches the name of the file
      2. Match Method: Choose if the file name begins with the matching value or contains the matching value
      3. Match Method is Case Sensitive: Select whether or not the field and file name should be checked with case sensitivity
      4. Match Only Valid Records: Choose whether or not the sync should also include invalidated records when matching files to the records
      5. Match Only Once: If two or more records in your target list match a file name, with Match Only Once set to "Yes", only the first record will get it.
         
   5. Step 5: "Target Field"
      1. Choose which field the files should be saved into on the record
   6. Step 6: "Schedule"
      1. If this sync should be run on a regular basis, you can set up that schedule here
   7. Step 7: "Review and Execute"
      1. On the initial setup of this sync, it can be a good idea to test if the sync is set up properly before running it in full. There are three options on this step:
         1. Test and View Details: Will not add the files to the record. Will only test the sync and display results once finished
         2. Execute and View Details: Will add the files to the record. Will display results once finished
         3. Execute in Background: Will add the files to the record. Will not display results
      2. Please note: This sync may take a while depending on how many records are being added. Only start one sync at a time.
      3. Check for errors and sync results
         1. Go to "Customizer" under the USER drop down
         2. Click on the RESULTS tab (in the "Jobs" section)
         3. Review results and errors from any sync

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