Bidding on a Contract

Use the guided interface to fill out the required sections. As each section is completed, a check mark will be shown. The bid will automatically save every minute but you can also click on ‘Save’.

The bid opening date/time is noted. The total bid value also is shown. If you need to download your bid key again, you can click on ‘Export Bid Key'.

Open

You must check that you have received an addendum, in bidVAULT, even if you have already completed your bid and/or downloaded the file.

Open

A notification will be sent to make you aware of any posted addendum. If items are impacted by the addendum, you will see those items noted on the addenda and will also see any edited or added items hi-lighted in the bid entry section. Items in blue have been added or modified, while items in red have been removed so you will not be able to enter a unit price for that item.

Project owners can request documents to be filled out and approved electronically, or they can request documents to be uploaded.

To upload information, click or drag your file to the 'Additional Documents section’. You may add multiple files. The necessary documents will be listed under ‘Required Documents'.

To fill out an electronic document, enter information into the hi-lighted field entry areas, before clicking the ‘Sign’ button.

*Please note that required fields (hi-lighted in orange) must be entered before you can sign the document. Fields in yellow are optional to populate and will not require entry.

1.Alternates/Base Items

Alternate bid items do not require a bid. You may bid ‘0’ for alternate bid items but you may not bid ‘0’ on base bid items

2.Item Sections

Sections will divide the Base Bid items (which must be bid on) from the Alternate Bid Items (which do not require a non-zero entry). Click on each section to open or click on ‘Sections’ at top to open all sections at once.

Items may also be separate by item category (such as ‘Bridge’ and ‘Road’ noted above).

3.Historical Bid Prices

Access historical bid prices by clicking on the item number

4.Contingency Items

These items will not allow a unit price entry as that has been set for all bidders by the project owner.

The item list can be exported into a csv/excel file by clicking on the ‘Export’ button at the top of the item list.

If you wish to import bid prices, rather than manually enter values, you can optionally enter the value into the ‘Unit Price’ column on the spreadsheet, then click on ‘Import’ to select and import the values into bidVAULT.

Select the file, then click on ‘Confirm’ to complete the upload. Please note, the order of the csv file should not be changed.