How to set-up IFS

In order to pull over Account and Vendor information automatically into GovAP the IFS integration needs to be set up. Once set up, GovAP can access the IFS server to import/export the vendor and account information every 30 minutes using its web services.

To set up the IFS Configuration:

1. Click the ‘IFS Configuration’ tab on the ‘Administration’ page.

2. Click ‘Modify’.

3. Enter in the IFS User Name and Password of the account that should be used to pull over the vendor and account information

   1. Some customers have created a GovAP account in IFS for this, or other customers have just used an employee's existing IFS account.

4. Add the Port and the external IP address. (You may need to check with your IT if you're not sure what information to use).

IFS to GovAP (updated every 30 minutes):

• Account Codes

• Vendors (eportable)

GovAP to IFS (as part of a ‘push’ batch export):

• Invoice batch details

  • invoice number

  • vendor name, vendor number

  • separate check yes/no

  • PO number

  • report codes

  • account code

  • accrual code

  • amount

  • description

  • service dates

  • taxable yes/no

  • if manual batch => warrant date, warrant number

• Hotkey link

If IFS Import/Export is giving an error:

1. Start by going to Admin > IFS Configuration.

2. Try to ‘Import from IFS’ using the button, this should populate any errors or issues that are occurring with importing from IFS.

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