Add Distribution Formulas

Adding distribution formulas will allow a user to select a single code and, when exported to IFS, the distribution formula will split the code into multiple different account codes, by the percentage noted.

For example: Distribution formula 1234 equates to 30% of account code 123-123-123, and 70% of account code 456-456-456.

GovAP will split the value attributed to the distribution formula and will export the correct dollar value and account code to IFS.

To setup and use distribution formulas:

1. Go to Administration and select ‘Distribution Formulas’ tab.

2. Select the Department for which the distribution formula should be available.

3. Enter the distribution formula code (this should equal be the same as what is in IFS).

4. Enter the Description that will show when the user selects this distribution formula.

5. Click on the checkbox next to each account code that is included in the distribution formula and enter the percent of account code used. If 50%, please enter ‘50’ in the space provided.

6. Optionally, you may select certain vendors for which to show this distribution formula.

7. Click on Save.