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How are duplicate invoices noted?

How are duplicate invoices noted?

Owned by Support (Unlicensed)
Last updated: May 16, 2024 by Rachel Laudner
1 min read

GovAP will note potential duplicates and link the user to any potential duplicates. The application checks the following to determine if an invoice has existing potential duplicates:

  • Vendor

  • Department

  • Invoice Number

  • Invoice Total

  • Service Date (Optional, if enabled via System Settings in Admin)

If this setting is turned on, you MUST enter service date data under your account codes for this to work. If the setting is turned on and you do NOT enter service dates, the software does not detect the invoice as a duplicate.

A recommendation would be to -

Turn this ON (system setting set to YES) if: you will always enter a service date under the account code

Turn this OFF (system setting set to NO) if: you may not always be entering a service date under the account code

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