Recording Project Payments

Recording project payments is a crucial aspect of financial management within Capital Improvement Planning (CIP) in OneOffice. This process involves accurately documenting all financial transactions related to the project.

1. From the CIP Menu, click on ‘Projects’.

2. Click on ‘Details’ next to a project.

3. Click on ‘Payments’ in the Project Menu.

4. Click on ‘Add’.

5. Enter the ‘Date’ of the payment.

6. Select the ‘Cost’ type for the payment. This correlates back to your costs or expenses that were outlined as part of the project budget. Entries here will automatically record actuals per the cost type.

7. If the payment is attributed to a Master Agreement task, select this in the ‘Task’ field.

8. If the payment is attributed to a project contract, select the appropriate contract in the ‘Contract’ field.

9. Select the organization for payment.

10. Enter the description for payment and the ‘Amount’.

11. Optionally attach supporting documentation.

12. Click on ‘Save’.

(Optional) To record Account Codes per payment:

1. After following the above steps, the payment will be added to the project payment list. Click on ‘Show Details’ under the ‘Account Lines’ column in the payment list.

2. If there is a single account code that is attributed to the project in the Project Details, then the account code will automatically be attributed to the recently added payment.

3. If there are multiple account codes that are attributed to the project in the Project Details, then click on ‘Add’ in the Payment Account Lines section.

4. Identify the code from the select list that are applicable to the project and enter the amount specific to that code.

5. Click on ‘Save’.