Material on Hand

Material on Hand provides the ability to track items on contracts that may have some or all of the quantity ‘on-hand’. Use the following instructions to add, use, zero out or remove material on hand.

To Create a Transaction Using Material on Hand:

  1. Go to Item Record Accounts, then search for and select (double click on) the item that has an ‘on hand’ quantity.

  2. Select ‘Transactions’.

  3. Click on ‘Add Transaction’

  4. Enter the required fields. If the item has available material on hand, the material on hand field will show and it can be determined if the transaction will be against material on hand or not.

Increase the Material on Hand Quantity:

  1. Go to Item Record Account, then search for and select (double click on) the item that has an ‘on hand’ quantity.

  2. Select ‘Material On Hand’.

  3. Click on ‘Add Material on Hand’.

  4. Add the required fields, including the date, quantity on hand, and value of on-hand material.

    1. Note, that the per unit value cannot exceed the awarded price of the item.

    2. The Amount field will be the total amount for that item for that quantity, at the bottom of the page, the Calculated Unit Price will be displayed for the user to verify it is correct.

  5. When entering transactions against this item, the user will now be able to select to enter the item transaction against the on-hand amount or not.

Removing Material on Hand/Zeroing out Material on Hand:

  1. Go to Item Record Accounts, then search for and select (double click on) the item that has an ‘on hand’ quantity.

  2. Select ‘Material On Hand’.

  3. Click on ‘Adjust’ next to the Material on Hand entry you would like to remove/modify or zero out.

  4. Enter the remaining amount and quantity (as negative entries) and save your changes.

 

OR

 

  1. Go to the Item Record Accounts and select the tab at top for Material on Hand.

  2. Click on the ‘zero out' icon next to each material on hand entry to reduce any remaining MOH to zero.