Org Unit-specific Pay Codes

Pay Codes added here can be set per org unit.

1. In ‘Administration’ click on the ‘Pay Codes’ tab.

2. Click the link to view ‘Unit-specific Pay Codes’ under the ‘Add Pay Code’ button.

3. After verifying ‘Now Viewing’ is set to ‘Union-specific Pay Codes' select 'Add Pay Code’.

4. Set the Time Type:

   1. Working Hours

      1. This is used for any pay code that would be tracked while working, Regular, Overtime, Comp Earned, etc…

   2. Time Off Hours

      1. This includes vacation, sick, pto, etc…

   3. Dollar Amount

      1. This is used to track dollar values, Meals, Travel, Per Diem, etc…

5. Show as 'Other': Used to reduce the number of pay codes showing on the screen, usually for codes that may not be frequently needed.

   1. No - The pay code will show on the timesheet at all times.

   2. Yes - The pay code will be hidden under the 'Other' drop-down menu on the timesheet.

6. Set the ‘Order’

   1. This is to set the display order on the timesheet see the Pay Code Ordering Utility page for more information.

7. Set the ‘Labor Code’

   1. This is the code that will export to payroll.

8. Set the ‘Name’

   1. This is the name of the code that employees will see on their timesheets.

9. ‘System Type’: Only set this if the pay code is an exact match.

   1. Regular:

      1. The only code(s) that should be set to Regular should be the Regular pay code.

      2. Regular codes will be the default code for tracking hours, employees can only have one Pay Code on their timesheet set to Regular, otherwise, the application will not know where to put the hours.

10. Set the ‘Rate Code’

    1. Pay Codes with Rate Codes would let the payroll application know that the employee's hours tracked need to have a different pay rate.

11. Set the 'Multiplier '.

    1. This multiplies the hours entered by the applicable multiplier, .25x, .5x, 1x, 1.5x, 2x, 2.5x, none.

12. Set ‘Include in Hours Worked (Time Off Earnings)’.

    1. If using Percentage of hours worked for Time Off Earnings, this determines if time tracked to this pay code will be included in that calculation.

13. Set ‘Unpaid’.

    1. Any pay code set to Unpaid will not export to payroll.

14. Set ‘Exclude From Totals’

    1. This moves the pay code below the totals section on the timesheet and does not add to those totals, might be used for things like meals or travel, or to note that some of the above hours were spent doing a specific activity.

15. Show in "Request for Time".

    1. Set this to yes for any code an employee would need to have access to on a request for time submission.

16. Set if ‘Valid’.

    1. Invalid codes will not display on the timesheet.

17. Select the Org Units. that should see the code.

18. Click ‘Add this Pay Code’ to save.

Per export options:

Hours to Dollars - For MCIS only. Track time in hours, multiply the hours by some rate, export the dollar amount