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Pay Stub Admin (Paymate Customers Only with Add on for online Pay Stubs)

Pay Stub Admin (Paymate Customers Only with Add on for online Pay Stubs)

Adding a Paystub Administrator

Only a current Paystub Administrator can add a new Paystub Administrator.

  1. Go to Administration

  2. Click on the Pay Stub → Groups tab

  3. Modify the Pay Stub Group

  4. Add/Remove the applicable employee(s)

    1. Employees in this group will be able to see all pay data for all employees. You cannot limit this list.

    2. This employee will be able to import pay stubs from Paymate.

  5. Click Modify this Group to save the changes

Accrual Types

This tab is used to rename the Accrual Types that are displayed in Pay Stub.

  1. Click Modify on the Accrual Type to rename

  2. Enter a new Name

  3. Click the Modify this Accrual Type to save the change

Company Logo

Add a logo to display when an employee prints their Pay Stub

  1. Click on Browse

  2. Navigate to the logo image file you would like to use

  3. Click Upload Logo

A preview of the logo will show to the right under the Current Company Logo column. If you would like to remove the logo, click on Delete Logo above the preview.

Employer Info

Add employer information to print on Pay Stubs

  1. Click Modify

  2. Type in the information you would like to display

    1. Legal Name (Municipality Name)

    2. Address

    3. Phone Number

  3. Click Modify this Employer Info to save the changes

File Categories

Categorize files for employees to download from Pay Stub

  1. Click Add File Category

  2. Fill in the category name that you would like to sort files into

    1. Tax Forms, Direct Deposit/Banking forms, Address Change forms, etc..

  3. Click Add this File Category to save

Files

Add files for employees to be able to download from Pay Stub - W4s, Address Change, Direct Deposit change, Vacation Payout requests, or any other Payroll/HR related form employees may need to have access to.

  1. Click on Browse

  2. Navigate to a copy of the file/form

  3. Click Upload File

    1. Once uploaded, you can categorize the files by select the category it should show in from the drop down selector to the right of the file name

Pay Periods Accruals

This is to set the accrual year to tell Paymate when to change to the new year. This can be set to the same as the General → Pay Period Accruals or it can be different. A pay period accrual needs to be added each year.

  1. Click Add Pay Periods Accruals

  2. Enter the Accrual Year

  3. Enter the END date of the first pay period of the year

  4. Enter the END date of the last pay period of the year

  5. Click Add this Pay Periods Accrual to save

Paymate Import

Once the pay period has been finalized in Paymate, the pay period will show to be imported

  1. Select the pay period to import

  2. Click the Import Pay Period button

Pay Periods can be re-imported. When this is done, it will overwrite what was previously imported with the new data.

Settings

FROM_ADDRESS

Set the email address notifications for Pay Stub should come from.

New paystub notification

Enable/Disbale email notification for Pay Stub being imported and available to view

TO_ADDRESS

Set the email address notifications for Pay Stub should go to.

AUTO_LOGOUT

Set the time limit for automatic logout from pay stub if left idle.

Default is 15 minutes.

W2 Import

Must have W2 add on in Paymate, once ready W2s can be imported into Pay Stub for employees to download.

  1. Enter the year

  2. Enter the name of the library where the W2 is located.

    1. Typically, this is in the previous year's Paymate library

      1. i.e. for 2018 W2s, the files might be under PRDTAP18 instead of the live PRDTAP

  3. Click Import W2

    1. W2 data for the same year can be imported as many times as necessary, it will replace each individual employee's data that is found to be imported if it already exists. Other employee W2s that were already imported for the year, but not in the library being imported from would remain unaffected.