Create a Contract

When creating a contract or program, one or more projects can be identified as part of that contract. All projects in a contract will be bid together and will be moved through the phases together. When a contract is first created, OneOffice also requires that the first project is created.

Add a Contract:

  1. On the main dashboard, where all contracts are listed, click ‘Add’.

  2. Enter the Contract information this includes:

    1. The Contract Number, Name, Map Location, if the contract should show on the public dashboard, and if like items should be combined.

  3. Enter the first Project, this information includes:

    1. The Project Number, the Project Title, the Manager, Local, State, and Federal Number.

    2. Projects can be moved to a different contract up until the bidding phase.

    3. The first project added will automatically be listed as the primary project. This can be changed if additional projects are added.

  4. Select ‘Save' to save the Contract and Project or select ‘Add another’ to create another contract.

Overview of Sections Available on the Contract Level:

  • Ad for Bid and Plans

  • Public User dashboards

  • Bidding sync and related information

  • eAdvert sync

  • Schedule of Price and Bid Abstract (optional, by project, or by contract)

  • Funding setup (recommended to setup funding categories by project, if tracking funding by project number)

  • Payment estimates

  • Inspection

  • Weekly Diary (for MN customers)

  • Contract Changes (items will be specified by project)

  • Encumbrances

  • Intermediate Projects